Executive Administrative Assistant

Position                              : Executive Administrative Assistant

Employment                    : Temporary project
Location                             : Willemstad
Hours                                  : 40 hours
Salary                                  : XCG 24,53 gross per hour

Are you the right hand of management? We are looking for a highly professional, organized, and proactive Executive Administrative Assistant to provide high-level support to management and executive leadership. In this role, you will serve as a central point of coordination within the organization, ensuring that administrative, organizational, and communication processes run efficiently and professionally.

You are more than an administrative professional. You understand how an organization operates, can identify connections between departments, analyze correspondence and documentation, and ensure that matters are directed to the appropriate stakeholders. You are a trusted business partner who can work independently, manage competing priorities, and handle confidential information with the highest level of discretion.

What you get

• An attractive gross hourly wage of XCG 24,53 per hour
• A challenging and independent role within a professional organization
• A high level of responsibility and room for initiative
• A key position providing direct support to management and executive leadership
• A dynamic work environment where no two days are the same
• Opportunities for professional growth and development
• Collaboration with multiple departments and stakeholders throughout the organization
  
  

What will you do?

As an Executive Administrative Assistant, your responsibilities will include:

• Supporting executive leadership and management with daily operational and administrative activities.
• Managing complex calendars, appointments, meetings, and business correspondence.
• Drafting, reviewing, and processing professional letters, reports, memos, and other business documents.
• Analyzing incoming correspondence and determining which actions, departments, or stakeholders need to be involved.
• Acting as a central point of contact and liaison between departments throughout the organization.
• Coordinating and following up on tasks, projects, and commitments involving internal and external stakeholders.
• Managing, registering, archiving, and retrieving digital and physical documents.
• Maintaining document control systems, records management, and filing structures.
• Monitoring administrative processes and recommending improvements where necessary.
• Supporting HR-related administrative activities and confidential personnel files.
• Preparing meetings, taking minutes, and following up on action items.
• Working with various digital systems and Microsoft Office 365 applications.
• Handling confidential company and employee information with the highest level of discretion and professionalism.
• Supporting organization-wide projects and executive initiatives.

What we ask

• HBO level of education and thinking.
• Minimum of 5 years of experience as an Executive Assistant, Management Assistant, Executive Secretary, or in a similar role.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, and Teams).
• Strong organizational, administrative, and analytical skills.
• Proven experience managing multiple calendars, priorities, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills.
• Ability to review and analyze documents, correspondence, and records while identifying connections across departments and business processes.
• Strong document management, records administration, archiving, and filing skills.
• Experience handling confidential documents and sensitive business information.
• Knowledge of relevant legislation, regulations, and compliance requirements, with the ability to apply them in daily operations.
• Experience supporting HR administration is a strong advantage.
• Ability to work independently and provide sound administrative recommendations and advice based on available information.
• Excellent command of Dutch and English. Spanish and Papiamentu are considered strong advantages.
• Experience with SAP or comparable ERP systems is an advantage.

Apply now!
Call +59994617415 or apply using the application form below, we’ll get back to you soon!


About Impacto
Impacto is the largest staffing agency in Curaçao! We’ve been active on the island since 1989 and you could say we’ve become the local expert in HR solutions! Every day we connect hundreds of job seekers with clients across the island! We strive for long-term partnerships built on trust, expertise, and mutual value. Will we see you working at Impacto soon? A fantastic team with passion and enthusiasm for the profession is ready to assist you, we’re happy to help!

Don’t wait any longer, join the Impacto community! See you soon!

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